Privacy Impact Assessment (PIA)
A Privacy Impact Assessment (PIA) is the process used to analyze, identify and address potential privacy risks within a clinic. Every clinic is required to complete an initial PIA upon opening and to review, maintain and amend their documentation regularly.
Office of Information & Privacy Commissioner
Office of the Information and Privacy Commissioner's (OIPC) duties include ensuring that custodians uphold the access and privacy rights outlined in Alberta legislation, advocate for the access and privacy rights of Albertans, and review and investigate privacy concerns. The OIPC is also responsible for reviewing and approving all Alberta PIAs.
PIA Acceptance Timeframe
A new PIA can take 9-12 months to be accepted. Expect a letter from the OIPC a few weeks after submission that will contain your PIA number.
If you have misplaced this letter, a custodian or affiliate of the clinic must call the OIPC to find the PIA number: 1-888-878-4044
Knowing Your PIA Number
The OIPC has a registry of all accepted PIAs. If you can't remember your PIA number, it can be searched for on their site. You will need this information for:
- Accessing diagnostic laboratories
- Alberta Netcare participation
- Community Information Integration (CII) & Central Patient Attachment Registry (CPAR)
- Enabling new technology (e.g. patient portal, secure email, virtual appointments, etc.)
- Implementing an Electronic Medical Record (EMR)
- Primary Care Network (PCN) membership
Searching For Your PIA Number
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Navigating the PIA Registry
Accepted PIA summaries are batched together by year range, program or initiative. Start on the Privacy Impact Assessment page.
Scroll to the heading PIA Registry near the bottom of the page.
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Was Your PIA Accepted After Jan 1, 2017?
PIA's are sorted into two sections based on whether they were accepted before or after January 1, 2017. Scroll to the bottom of the OIPC page and look under the PIA Registry section.
- PIAs accepted before Jan 1, 2017 - Review the PIA Registry (pre-2017) list or POSP (pre-2015)
- PIAs accepted after Jan 1, 2017 - Review the PIA Registry (Excel) list
Searching Made Easy
PDFs: Try searching for your name or clinic by holding down CTRL + F.
A box will pop open at the top of your screen that you can type in.
Excel:- Click Enable Editing to access the data
- Highlight column A
- Press CTRL + F to use the Find function
Learn@AMA Training
Enrol your medical clinic in AMA's free privacy training tailored to physician, privacy officer and staff roles through Learn@AMA sign-up your whole community-based clinic team today!
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