Fax machines, desktop fax software, fax modems, and fax servers/gateways are common business technologies used to transmit documents. Faxes can be sent from a fax machine to another fax machine or from a computer over telephone lines. It is prudent for the clinic to provide custodians and affiliates with guidelines to follow in order to maintain the privacy and security of health information when received and transmitted by fax. While it is common for practices to send health information via fax, there is a risk of inadvertent unauthorized disclosure of information when sending documents via fax.
Instructions to use
These instructions are meant to assist you with making this document your own and to fulfill your obligations under the Health Information Act.
Please read the information in this policy throughout carefully, as these must be followed to be compliant with the Health Information Act. You can add items that are specific to your clinic for clarity. It is important to communicate this policy with everyone in the clinic to ensure they are aware of it and follow the processes outlined in the Act.
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