Alberta Medical Association

Why work for the AMA?

At the AMA, we know that employees are fundamental to our success as an organization and our ability to provide value to our members, therefore, we strive to provide a positive employee experience.  To support this, we provide a competitive total rewards package that includes:

• Extended health and dental
• Health spending account and/or wellness spending account
• Recognition and development programs
• Defined benefit and defined contribution pension plan
• Generous vacation and time off entitlements
• Wellbeing programs including EFAP
• Life insurance, ADD and disability coverage
• Hybrid working environment

The AMA has a hybrid work environment; therefore, the successful candidate will have the opportunity to work from home within Alberta but will be required to go into our Edmonton or Calgary offices when required. Travel to meet with physicians and other stakeholders throughout the province may be required.

Program Overview

The AMA Accelerating Change Transformation Team (ACTT) supports physicians and other team members, improve care within their practice environments. We work with physician leaders, clinic teams and health system partners across the province to simplify, support, and scale provincial healthcare transformation projects and innovation. 

ACTT is a program within the AMA serving the system and physicians in their collective pursuit of better care for Albertans; funding is provided by Alberta Health as part of the Physician Support Programs under the AMA/AH agreement. Please see our web page for more information on AMA ACTT.

Position Overview

As a Coordinator, you will be responsible for coordination, administration and organization of the wide range of activities related to assigned portfolios and/or projects.

Your key responsibilities will include:

• Conducting research, preparing reports, high-level presentations and other written materials for directors and project leads, within fast-paced deadlines.
• Providing project coordination on assigned projects and portfolios, which includes tracking ongoing work and emerging needs proactively.
• Organizing and managing meetings for assigned committees and projects; preparing and coordinating agendas and required documentation/materials; preparing minutes and tracking action items.
• Interacting with external and internal stakeholders to gather and disseminate information to project leads and team members, supporting a seamless flow of communication and coordination of program/project activities.
• Overseeing the standards and guidelines of reporting and documentation for projects, ensures all information/data is standardized. Follow up with team members to identify any deviations from standards and provide recommendations for changes.

 ACTT operates in a matrix project environment; designed to maximize the use of people resources and their talents across a wide variety of portfolios. This ensures ACTT is able to respond and shift to support physicians.

Education and Experience

• Minimum requirement is a 2-year post-secondary diploma in business or related field with at least 5 years of senior administrative experience in a professional office and/or healthcare environment. An equivalent amount of education and experience will be considered.
• Project coordination, including project scheduling, coordinating of activities and reporting on all aspects of a project.
• Demonstrated experience in committee or board support, including minute taking and overseeing action items.
• Proficient with MS Suite of applications including, but not limited to, PowerPoint, Word, Excel and Teams.

Skills

• Strong organizational and interpersonal skills, with an ability to prioritize the workload and manage working relationships along formal and informal lines across all levels of the organization.
• Excellent written and verbal skills with the ability to direct communication at target audience.
• Able to meet deadlines.
• Strong focus on accuracy, attention to detail, and quality service.
• Flexible and adaptable, able to work within a changing environment.
• Models respect and transparency by being open, acting with integrity, sharing resources / knowledge across project delivery teams.
• Able to exercise sound judgment and take initiative, using knowledge of day-to-day operations, key priorities and urgency of issues.
• Ability to work in a team environment is essential.